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Protection of personal data

Members of the Parliamentary Assembly of the Council of Europe give their consent to the collection, recording, processing and use of their personal data, in the context of the procedure for the election by the Parliamentary Assembly of judges to the European Court of Human Rights and of the highest officials of the Council of Europe – in accordance with the statutory and conventional competences of the Parliamentary Assembly – by means of a remote electronic voting system for the purpose of including the mandatory identification parameters of members for electronic voting in the Assembly Members' database (only the public part of this database is used to edit the printed and Internet public version of the so-called ‘Assembly List / Annuaire’).

For the purposes of creating their account, members of the Parliamentary Assembly shall be informed of the need to communicate the following personal data to the Secretariat of the Parliamentary Assembly:

  • identification data: surname, first name;
  • contact data: email address, mobile phone number.

The collection and processing* of personal data carried out by the Secretariat of the Parliamentary Assembly in the framework of the proposed web application for the election of judges to the European Court of Human Rights and the highest officials of the Council of Europe, complies with the Secretary General's Regulation of 17 April 1989 instituting a system of data protection for personal data files at the Council of Europe and the Modernised Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data (Convention 108+).

The data collected and processed are recorded in a computerised file system created by the Secretariat of the Parliamentary Assembly and are intended only for authorised persons. They are only communicated to the service provider SCYTL (Scytl Secure Electronic Voting S.A.). In its privacy policy, the SCYTL company complies with the General Data Protection Regulation (EU Regulation 2016/679) ("GDPR").

Members of the Assembly have the right to access, rectify and erase data concerning them. They may object to the processing of their personal data or withdraw their consent to the processing of their data at any time. All requests must be sent by e-mail to table.office@coe.int.

Members are informed that failure to disclose their data, refusal to disclose their data, or withdrawal of their consent to the processing of their data will not enable them to take part in Parliamentary Assembly elections organised by electronic means.

Data shall be kept for the period necessary for the operations for which they were collected. In this respect, the data will be kept for the duration of the members' term of office in the Parliamentary Assembly. They will be archived at the end of the term of office or in case of withdrawal of consent to the processing of their data.

The IT security of the data and the integrity of the e-voting process are guaranteed (certified) by the Directorate of Information Technologies of the Council of Europe.

For any questions on the protection of their personal data under this scheme, members can contact the Council of Europe's Data Protection Commissioner, who is in charge of overseeing that data protection rules are respected for all personal data collected and processed by the Council of Europe (datacommissioner@coe.int).

 

* "Processing of personal data" means any operation or set of operations performed on personal data or sets of personal data, whether or not by automatic means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.